Camera-Ready Preparation

The camera-ready deadline is February 02, 2025. This deadline MUST be met!

Paper Type

Number of pages

Max. extra pages(*)

Deadline

Full Papers

9 + 1 page for references only

2

February 02, 2025, 11:59 pm PST

Short Papers

6+1 page for references only0

February 02, 2025, 11:59 pm PST

Work-in-progress papers

4

1

February 02, 2025, 11:59 pm PST

PhD forum papers

2

0

February 02, 2025, 11:59 pm PST

Demo papers

3

1

February 02, 2025, 11:59 pm PST

Workshops

6

1

February 02, 2025, 11:59 pm PST

Industry Track

6

1

February 02, 2025, 11:59 pm PST

(*): Additional pages may be purchased at a cost, to be paid with your conference registration

Key Steps in the Camera-Ready Process

  1. Prepare the final manuscript.
  2. Register for the conference (Link TBA)
  3. Certify/Convert your file with IEEE PDF eXpress (Please read below for instructions)
  4. Upload the PDF returned by IEEE PDF eXpress to the CPS Online Author Dashboard and submit the CopyRight Consent ((Please read below for instructions))

1. Prepare the Final Manuscript

Please take your paper reviews carefully into account to finalize the content of the paper. If your paper is assigned to a shepherd, please make sure you have got the approval from the shepherd. 
Each camera-ready submission must strictly adhere to the IEEE formatting instructions in order to be included in the PerCom 2025 Proceedings and the IEEE Digital Library.

  1. a) Formatting your Paper

Please read the following information. It is important to ensure the inclusion of your paper, poster, abstract, or talk in the proceedings and in the IEEE Digital Library.

* Word Users  

  1. You can download an IEEE Conference Microsoft Word template from the IEEE website here.
  2. Be sure to use the US Letter (8-1/2×11 inches) page size.
  3. Please check that your submission adheres to the set page limit for your type of submission.
  4. Do not use page numbers, and do not use headers or footers. 
  5. In the past, users of the word template have encountered some common errors. Consider the following tips in using the word template:
    1. Be sure to use title case for the paper title (capitalize first letter of each word, except for “a”, “and”, “for”, “in”, “or”, “with”)
    2. The paper title should be neither bold nor italic
    3. Author names should not be numbered; omit “1st”, 2nd”, etc.
    4. The abstract should begin with the keyword “Abstract”, which is bold+italic
    5. The abstract text should be bold but not italic
    6. Remove the placeholder “XXX-X-XXXX-XXXX-X/XX/$XX.00 ©20XX IEEE” from the footer. It will be added automatically during the publishing process
    7. Use 8pt font for references

* LaTeX Users

  1. You can download an IEEE Conference LaTeX template from the IEEE website here.
  2. Use the following document class and options: \documentclass[10pt, conference, compsocconf]{IEEEtran}.
  3. You MUST use Type 1 fonts for your submission. This means that you need to use the Type1 Postscript Computer Modern (or other) fonts.
    An IEEE compliant PDF file can be generated either with Adobe Distiller (you can find the relevant settings in one of these job option files — drag-and-drop a .joboptions file onto Distiller) or with ps2pdf (use the following command line options).
  4. Be sure to use the US Letter (8-1/2×11 inches) page size.
  5. Please check that your submission adheres to the set page limit for your type of submission. 
  6. Do not use page numbers, and do not use headers or footers.

2. Register for the Conference

Each accepted paper (main conference, WiP, demonstrations, or any affiliated workshops) has to have one author registered as a full (non-student) attendee. More details about registrations can be found on the PerCom’25 website when it is available.

For authors who have multiple accepted papers, one full registration can cover two accepted papers.

3. Certify/Convert your Files with IEEE PDF eXpress

In this step, you will upload your PDF file to IEEE PDF eXpress, which will generate a certified PDF that you should submit. The file you upload to the CPS Online Author Dashboard must be the one that IEEE PDF eXpress emails back to you once all formatting checks are passed.
Check your file for compliance with the IEEE PDF eXpress tool by following steps:

Step I: Access the IEEE PDF eXpress site.

Conference ID

-If your paper is accepted in the main conference including full paper and short paper, please enter 64205X. 

-If your paper is accepted in all other tracks including Work-in-progress, PhD Forum, Demo, Industry Track, and Workshops, please enter 65533X.  

IMPORTANT: While the above identifiers look almost identical, they are different and authors should be careful which one to pick.

First-time users:

Previous users, but using it the first time for a new conference:

Returning users:

a. Click “New Users- Click Here”

a. Enter the Conference ID, your email address, and enter the password you used for your old account

a. Enter the Conference ID, email address and password.

b. Enter the Conference ID, your email address, and choose a new password. Continue to enter information as prompted

b. When you click “Login”, if you receive an error saying you need to set up an account. Simply click “Continue”. By entering your previously used email address and password combination, you will enable your old account for access to this new conference. If also this action fails, use the link “New Users”

c. Check that the contact information is still valid and click “Submit”

c. You will receive online and email confirmation of successful account setup

d. You will receive online and email confirmation of successful account setup

Step II: For each conference paper, click “Create New Title”.

Step III: Enter identifying text for the paper (title is recommended but not required).

Step IV: Click “Submit PDF for checking” or “Submit Source Files for Conversion”.

Step V: Indicate platform, source file type (if applicable), click “Browse” and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.

Step VI: You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for checking, the email will show if your file passed or failed. If your file did pass, then please upload the certified copy to CPS Online Author Dashboard.

Key Points to using PDF eXpress

  • The site contains extensive instructions, resources, and helpful hints.
  • Through your PDF eXpress account, you may submit your source application files for conversion to PDF, and/or submit PDFs for checking.
  • You will have the opportunity to revise your submission if you are not satisfied with the PDF that PDF eXpress creates for you, or if the system finds problems with your paper, or if your PDF fails the PDF Check.
  • Technical support via email and telephone is available if you experience trouble in creating your PDF.
  • If there is a problem with your file, you will receive an e-mail detailing the problem(s). Otherwise, the system will e-mail you a copy of your IEEE Xplore-compatible PDF file.
  • If your file did not pass, fix the problem and check again.

If your file did not pass, fix the problem and go back to Step I and check again.

Note: PDF eXpress will not check your paper size (A4 or US Letter). Please manually check that your paper uses the right page size, US Letter (use Adobe Reader -> File -> Properties).

4. Upload the PDF returned by IEEE PDF eXpress to the CPS Online Author Dashboard

Please submit the IEEE PDF eXpress certified version of your paper (i.e., the version IEEE PDF eXpress emails back to you if everything is correct), not the one compiled on your system. Otherwise, your paper will not be considered certified in the CPS Online Author Dashboard, and you will be asked by publication chairs to re-submit your camera-ready. We will collect your final PDF version from the 

4.1 Access the CPS Online Author Dashboard.

4.2 Create an account and log into the corresponding dashboard.

4.3 Once you have created an account and logged in, click on the green “Begin Paper Submission” button to start a submission.

4.4 You will see the submission instructions in the first page. Click on the buttons on the middle-left to view details. You can also find detailed instructions for paper validation with IEEE eXpress from the ‘Paper Validation’ section here. 

4.5 Click “Next” at the top right to enter paper details and author information on the next two pages. 

4.6 Click “Next” at the top right and upload the IEEE PDF eXpress certified version of your paper on the next page. 

4.6 Click “Next” at the top right and follow the instructions on the next page to submit your IEEE copyright form. If you are authorized to sign the form, click “Yes”, and then click “Continue”. If not, then enter the name of the person authorized to sign.

4.7 Once the copyright is signed, then click “Next” at the top right to go on to submit your final paper version for the proceedings. 

4.8 Once submitted, you can click on the top left logo to reload to see your list of submissions.

4.9 Repeat the process to submit additional final versions, or click on the “Edit” pencil logo next to a submission to revise up until the deadline.

Contact Information

For more information, please, contact the Conference Publications Co-Chairs:

Dong Ma, Singapore Management University, Singapore (dongma@smu.edu.sg)

Md Osman Gani, University of Maryland Baltimore County, USA (mogani@umbc.edu)