Camera-Ready Preparation

The camera-ready deadline is January 30, 2023. This deadline MUST be met!

 

Paper Type

Number of pages

Max. extra pages(*)

Deadline

Full papers

9 + 1 page for references only

2

January 30, 2023

Concise contributions

7

1

January 30, 2023

Work-in-progress papers

4

1

January 30, 2023

PhD forum papers

2

0

January 30, 2023

Demo papers

3

1

January 30, 2023

Workshops

6

1

January 30, 2023

Industry Track

6

1

January 30, 2023

(*): Additional pages may be purchased at a cost of $160 per page, to be paid with your conference registration. If you need to adjust your registration to include the page charges, use the “Modify registration” link in your registration confirmation email.

 

Key Steps in the Camera-Ready Process

  1. Register for the conference.
  2. Submit copyright consent.
  3. Prepare the final manuscript.
  4. Certify/Convert your file with IEEE PDF eXpress.
  5. Upload the PDF returned by IEEE PDF eXpress to EDAS.

1. Register for the Conference

Each accepted paper (main conference, WiP, demonstrations, or any affiliated workshops) has to have one author registered as a full (non-student) attendee. More details about registrations can be found here.

For authors who have multiple accepted papers, one full registration can cover two accepted papers.

2. Submit Your Copyright Consent

For every manuscript in the PerCom 2023 Proceedings, copyright consent must be given by the authors via EDAS. The signed copyright consent form of each accepted paper MUST be submitted before uploading your final manuscript. To submit your copyright consent, please log in to EDAS, go to your accepted paper details and click on the button close to “Copyright form”.

3. Prepare the Final Manuscript

Each camera-ready submission must strictly adhere to the IEEE formatting instructions in order to be included in the PerCom 2023 Proceedings and the IEEE Digital Library.

  1. a) Formatting your Paper

Please read the following information. It is important to ensure the inclusion of your paper, poster, abstract, or talk in the proceedings and in the IEEE Digital Library.

* Word Users  

  1. You can download an IEEE Conference Microsoft Word template from the IEEE website here.
  2. Be sure to use the US Letter (8-1/2×11 inches) page size.
  3. Please check that your submission adheres to the set page limit for your type of submission.
  4. Do not use page numbers, and do not use headers or footers. 
  5. In the past, users of the word template have encountered some common errors. Consider the following tips in using the word template:
    1. Be sure to use title case for the paper title (capitalize first letter of each word, except for “a”, “and”, “for”, “in”, “or”, “with”)
    2. The paper title should be neither bold nor italic
    3. Author names should not be numbered; omit “1st”, 2nd”, etc.
    4. The abstract should begin with the keyword “Abstract”, which is bold+italic
    5. The abstract text should be bold but not italic
    6. Remove the placeholder “XXX-X-XXXX-XXXX-X/XX/$XX.00 ©20XX IEEE” from the footer. It will be added automatically during the publishing process
    7. Use 8pt font for references

* LaTeX Users

  1. You can download an IEEE Conference LaTeX template from the IEEE website here.
  2. Use the following document class and options: \documentclass[10pt, conference, compsocconf]{IEEEtran}.
  3. You MUST use Type 1 fonts for your submission. This means that you need to use the Type1 Postscript Computer Modern (or other) fonts.
    An IEEE compliant PDF file can be generated either with Adobe Distiller (you can find the relevant settings in one of these job option files — drag-and-drop a .joboptions file onto Distiller) or with ps2pdf (use the following command line options).
  4. Be sure to use the US Letter (8-1/2×11 inches) page size.
  5. Please check that your submission adheres to the set page limit for your type of submission. 
  6. Do not use page numbers, and do not use headers or footers.

4. Certify/Convert your Files with IEEE PDF eXpress

In this step, you will upload your PDF file to IEEE PDF eXpress, which will generate a certified PDF that you should submit. The file you upload to EDAS must be the one that IEEE PDF eXpress emails back to you once all formatting checks are passed.

Check your file for compliance with the IEEE PDF eXpress tool by following steps:

Step I: Access the IEEE PDF eXpress site.

Conference ID

– 56429X for the main conference papers

– 56833X for others (Workshop/Industry Track/WiP/Demo/PhD Forum papers)

IMPORTANT: While the above identifiers look almost identical, they are different and authors should be careful which one to pick.

First-time users:

Previous users, but using it the first time for a new conference:

Returning users:

a. Click “New Users- Click Here”

a. Enter the Conference ID, your email address, and enter the password you used for your old account

a. Enter the Conference ID, email address and password.

b. Enter the Conference ID, your email address, and choose a new password. Continue to enter information as prompted

b. When you click “Login”, if you receive an error saying you need to set up an account. Simply click “Continue”. By entering your previously used email address and password combination, you will enable your old account for access to this new conference. If also this action fails, use the link “New Users”

c. Check that the contact information is still valid and click “Submit”

c. You will receive online and email confirmation of successful account setup

d. You will receive online and email confirmation of successful account setup

Step II: For each conference paper, click “Create New Title”.

Step III: Enter identifying text for the paper (title is recommended but not required).

Step IV: Click “Submit PDF for checking” or “Submit Source Files for Conversion”.

Step V: Indicate platform, source file type (if applicable), click “Browse” and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.

Step VI: You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for checking, the email will show if your file passed or failed. If your file did pass, then please upload the certified copy to EDAS.

If your file did not pass, fix the problem and go back to Step I and check again.

Note: PDF eXpress will not check your paper size (A4 or US Letter). Please manually check that your paper uses the right page size, US Letter (use Adobe Reader -> File -> Properties).

5. Upload the PDF returned by IEEE PDF eXpress to EDAS

To submit your camera-ready paper please use the upload button in EDAS. IMPORTANT: Please submit the IEEE PDF eXpress certified version of your paper (i.e., the version IEEE PDF eXpress emails back to you if everything is correct), not the one compiled on your system. Otherwise, your paper will not be considered certified in EDAS, and you will be asked by publications chairs to re-submit your camera-ready.

 

Contact Information

For more information, please, contact the Conference Publications Co-Chairs:

Sandip Chakraborty, IIT Kharagpur, India

Tie (Tony) Luo, Missouri University of Science and Technology, USA

Akhil Mathur, Nokia-Bell Labs, UK